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Rental Information

AUDITORIUM RENTAL RATES: (per Day)

  • Campus Organization $600 facility use daily rate + Labor + Equipment
  • Non Campus: $900 facility use daily rate + Labor + Equipment

The above rates are the base rental and cover the facility use fee of the Hall only. Additional costs for equipment and labor (including setup and restore) will be determined by the Production Manager after consultation with the Renter. See the PDFs below for more information.

CAMPUS INQUIRIES

STUDENT and CAMPUS ORGANIZATIONS must follow University & TAP procedures to secure a reservation.

  • Please review our calendar to view date availabliity. 
  • Request Event Date in the Triton Reservation and Event System (T-RES). 
  • Please complete our internal Rental Request Form.
  • Department and Campus Organizations: 
    • All Department and Campus Organization activity must have current funding and recharge (Project-Task) information.
    • No UC San Diego department may reserve space on behalf of another group. Groups may not sell, sublease or transfer their reservation to another group - including on-campus and off-campus entities.
    • UC San Diego Departments may not act as agents for off-campus persons or organizations in order to receive department rates for space and services. 
    • Individual Faculty/Staff/Alumni status does not qualify for the campus rate, unless that individual is the principal institgator for the reservation, and it not representing an external organization.
  • Registered Student Organizations:
    • All aspects of student organization events are coordinated and approved via the Triton Activities Planner [TAP].
    • Visit the CSI student organization event planning TAP website for current information about student organization event planning processes. 
    • TAP must be completed no less than 21 calendar days prior to an event.
    • Student organizations must complete all TAP processes for events held at Mandeville Auditorium. No exceptions.
    • UC San Diego Registered Student Organizations may not act as agents for External Organizations to receive campus rates for space and services.  If a reservation is placed under a Registered Student Organization, the reserving student organization must be the primary organizer/planner of the event. Any fees for space and services must be incurred by the reserving organization. If during the planning process it becomes clear that the student organization is not the primary organizer, the rate structure will be adjusted to reflect the primary organizer’s rate structure.  
  •  

EXTERNAL CLIENTS (Non-UC) 

Organizations, groups or individuals requesting to reserve spaces for non-university related events. UC San Diego Faculty, staff, and students hosting personal/private events are also categorized as a non-affiliated group.

  • Booking Inquiries:

    • Please complete the Rental Request Form via this link (pdf only). 
    • NOTE: Please check the calendar for available dates before completing this form.  
    • If you are not able to access the form on this page, please download this pdf and email your request to: mus-director@ucsd.edu
    • Your rental reservation is not booked until you have scheduled and completed a planning meeting with the Production Manager and received a cost estimate and executed agreement.

  • Insurance Requirements:

    • Insurance is required to host an event on campus. A certificate of insurance providing a minimum of one million dollars in general liability insurance and one million dollars in automobile insurance (if company or commercial vehicles will be used) is required. In addition, a separate endorsement listing “The Regents of the University of California” as additionally insured is also required. The certificate must clearly state this information; otherwise, the certificate is unacceptable. See below for the exact text to include.
      The Regents of the University of California
      1111 Franklin Street
      Oakland, CA 94607 USA

      If you will be using any contractors or if you have exhibitors participating in your event, each company must provide a certificate of insurance and a separate endorsement with the requirements stated above. If the Host Organization is taking liability insurance responsibility for the exhibitors and companies participating in the program, the Host Organization must include in the Certificate of Insurance under Description of Operations the name of the event and indicate that their policy also covers the exhibitors and companies participating in the program.

      Please ensure we receive all insurance certificates and endorsements no later than 2 weeks in advance of your event date. Certificates of Insurance can be emailed to mus-director@ucsd.edu. We reserve the right to cancel your event if proof of insurance is not provided.

      Off campus organization are permitted to utilize and insurance provider authorized to provide insurance in California and can meet the requirements. CampusConnexions is a familiar with UC San Diego requirements and frequently used to provide liability insurance at events.   https://events.campuscoverage.com/programs/uc/ucsd/tulip 

      Minimum requirements for vendors performing work on University property. The University of California does not need to be a certificate holder/additional insured on a workers comp policy, but University policy (BFB-BUS-63: Insurance Requirements and Certificates of Insurance) does require these elements for Commercial Liability and for commercial auto insurance. See section 3.D.2 for details on additional insured requirements.

      If you are contracting with outside agencies to participate as an exhibitor or provide services for your event, a certificate of insurance providing a minimum of one million dollars in general liability insurance and one million dollars in automobile insurance (if company or commercial vehicles will be used) is required. In addition, a separate endorsement listing “The Regents of the University of California” as additionally insured is also required. The certificate must clearly state this information; otherwise, the certificate is unacceptable. Proof of insurance must be provided to the Department of Music's Production Manager.

  • Cancellation Policy

    • Deposits are non-refundable and non-transferable. Cancellations without penalty may occur no later than 14 days prior to the first date of residency in the Auditorium. Failure to do so will result in the group/individual having to pay the full rental rate and other service charges on the reservation. 

 

PARKING

Mandeville Auditorium does not have any guaranteed customer or visitor parking. Extended parking in the Mandeville Center Loading Dock is not authorized. Mandeville Auditorium staff members have no authority over parking access, reservations, or citations.

For the most accurate information regarding visitor and guest parking and to coordinate parking for your event, please visit the UC San Diego Parking & Transportation Special Events Parking Website.  Please consult with the Production Manager with any advance planning questions and/or to assist with reservations (at least four weeks prior to your event).

 

BOX OFFICE SERVICES

PLEASE NOTE: The Mandeville Center does not operate box office services for events.  Please refer all box office calls to the event promoter or your ticket agent.

External clients may use 3rd party ticketing service agents, without venue commission.