Rental Information

AUDITORIUM RENTAL RATES: (per Day)

• Campus Organization $600 facility use daily rate + Labor + Equipment
• Non Campus: $900 facility use daily rate + Labor + Equipment

The above rates are the base rental and cover the facility use fee of the Hall only. Additional costs for equipment and labor (including setup and restore) will be determined by the Production Manager after consultation with the Renter. See the PDFs below for more information.

• RENTAL INFORMATION OVERVIEW:  Mandeville Center Information (pdf)
• Maximum Seating Capacity: 752 (seating chart)

STUDENT and CAMPUS ORGANIZATIONS must follow University & TAP procedures to secure a reservation.

• Please complete Rental Request Form at the base of this page.
• Staff and faculty:
  • All events require completion of the Events and Activities Intake Form and approval from the corresponding vice chancellor.
  • All Department and Campus Organization activity must have current funding and recharge (Project-Task) information.
• Registered Student Organizations:
  • All aspects of student organization events are coordinated and approved via the Triton Activities Planner [TAP].
  • Visit the CSI student organization event planning TAP website for current information about student organization event planning processes. 
  • A TAP must be started no less than 21 calendar days prior to an event.
  • Student organizations must complete all TAP processes for events held at Mandeville Auditorium. No exceptions.

• [For the Events and Activities Intake Form] Venue Coordinator for Mandeville Audtorium is:
  • Jessica C. Flores, Production Manager, UC San Diego Music. 
• [For the Campus Events with Alcoholic Beverages Form] Venue Facility Manager is:
  • Gris Arellano, Chief Administrative Officer, UC San Diego Music.

EXTERNAL CLIENTS (Non-UC): 

• Please complete the Rental Request Form via this link (pdf only). 
• NOTE: Please check the calendar for available dates before completing this form.  
• If you are not able to access the form on this page, please download this pdf and email your request to: j3flores@ucsd.edu 
• Your rental reservation is not booked until you have scheduled and completed a planning meeting with the Production Manager and received a cost estimate and/or executed agreement.
• INSURANCE - REQUIRED IN ALL INSTANCES: 
  • Insurance is required to host an event on campus. A certificate of insurance providing a minimum of one million dollars in general liability insurance and one million dollars in automobile insurance (if company or commercial vehicles will be used) is required. In addition, a separate endorsement listing “The Regents of the University of California” as additionally insured is also required. The certificate must clearly state this information; otherwise, the certificate is unacceptable. See below for the exact text to include.
    The Regents of the University of California
    1111 Franklin Street
    Oakland, CA 94607 USA
    
    If you will be using any contractors or if you have exhibitors participating in your event, each company must provide a certificate of insurance and a separate endorsement with the requirements stated above. If the Host Organization is taking liability insurance responsibility for the exhibitors and companies participating in the program, the Host Organization must include in the Certificate of Insurance under Description of Operations the name of the event and indicate that their policy also covers the exhibitors and companies participating in the program.
    
    Please ensure we receive all insurance certificates and endorsements no later than 2 weeks in advance of your event date. Certificates of Insurance can be emailed to mus-director@ucsd.edu. We reserve the right to cancel your event if proof of insurance is not provided.
    
    Off campus organization are permitted to utilize and insurance provider authorized to provide insurance in California and can meet the requirements. CampusConnexions is a familiar with UC San Diego requirements and frequently used to provide liability insurance at events.
    
    Minimum requirements for vendors performing work on University property. The University of California does not need to be a certificate holder/additional insured on a workers comp policy, but University policy (BFB-BUS-63: Insurance Requirements and Certificates of Insurance) does require these elements for Commercial Liability and for commercial auto insurance. See section 3.D.2 for details on additional insured requirements.
    
    If you are contracting with outside agencies to participate as an exhibitor or provide services for your event, a certificate of insurance providing a minimum of one million dollars in general liability insurance and one million dollars in automobile insurance (if company or commercial vehicles will be used) is required. In addition, a separate endorsement listing “The Regents of the University of California” as additionally insured is also required. The certificate must clearly state this information; otherwise, the certificate is unacceptable. Proof of insurance must be provided to the Department of Music's Production Manager.

PARKING:  ***Please note, guest parking arrangements need to be coordinated through the UC San Diego parking and transportation office. For more information visit the UC San Diego Special Events Parking Website.

BOX OFFICE SERVICES: 
PLEASE NOTE: The Mandeville Center does not operate box office services for events.  Please refer all box office calls to the event promoter or your ticket agent.

Campus Clients in need of box offices services are encouraged to utilize:

UC San Diego Triton Box Office
Phone: (858) 534-2230
Email: boxoffice@ucsd.edu

External clients may use 3rd party ticketing service agents, without venue commission.

UC CLIENTS: RENTAL REQUEST FORM: